Caliber – Admin and Facility Management Systems
Key Module
Pre-event planning
- Remove Manual Tracking
- Expense Leakage Reduction
- Improved Productivity
- Better Control
- Enables smoother audit
Consumable Inventory Management
- Standardized and Streamlined process
- Remove Manual Tracking
- Faster Induction of new employees
- One-time data capture. Real-time data.
- Enables Pattern Analysis
- Easier Invoice processing Centralized MIS
Event Management & Design
- Capture, maintain and report
- Delivery Challan
- Gate pass
- Real-time dashboard
- Customized workflow
- Email/SMS notification
- Downloadable reports
Visitor Management
- Centralized visitor management across locations
- One-time data capture of visitors
- Remove Manual Tracking
- Dashboard with real-time visitor data
- OTP based validation
- Overdue exit alert
- Visitor Pre-registration,
- bulk upload
- Visitor EVAC SMS in emergencies
Onsite
- Long term barcode based ID card generation
- In-Out management through ID card
- Monthly attendance report
Work Permit
- Standardized and Streamlined process
- Remove Manual Tracking
- One-time data capture. Real-time data.
- Enables Pattern Analysis
- Centralized MIS
- Enables Audit Compliance
Register Digitization
Remove Manual Tracking of
- Milk Register
- Watercans Register
- Keys Register
- Incoming Courier Register
- Outgoing Courier Register
- Cheque Register
- Clinic Room Register
- Lost and Found Register
- Occurrence Register
Improved Productivity
- Standardization of Processes, enabling faster induction time for front office
- Notification to employees enables hassle free front desk
- Admin reporting becomes easier and available readily (not laborious)
- Go Green
Better Control
- Clear Visibility of Consumables
- Tracking is digitized
Expense Leakage Reduction
- No over invoicing
- Readily available reports to match with invoices
Consumable Inventory
- Standardized and Streamlined process across locations
- Remove Manual Tracking of inventory, daily consumptions, current stock etc.
- Clear Visibility of Consumables
- Faster Induction of new employees
- One-time data capture. Real-time data.
- Enables Pattern Analysis through consumption reports Readily available reports to match with invoices Easier Invoice processing
- Centralised MIS reports which can be downloaded to Excel and/or PDF
- Enables Audit Compliance
Work Permit
Advantages
- Standardized and Streamlined process across locations.
- Remove Manual Tracking of workers and the permits issued.
- One-time data capture. Real-time data.
- Enables Safety and Security.
- Centralised MIS reports which can be downloaded to Excel and/or PDF.
- Enables Audit Compliance
Material Movement Tracking
The Process
1 REQUEST
Requester makes a request for inward / outward movement of material
2 APPROVAL REQUEST
Request is assigned to concerned Approve for Approval/Rejection
3 APPROVAL ACKNOWLEDGEMENT
Approver’s decision is communicated to Requestor through e-mail
4 DISPATCH
Materials are dispatched after verification and issue of gate pass / delivery challan
5 RECIPT COMMUNICATION
Sender and Receiver are both notified after receipt of materials
6 REPORTS
Centralized Material Movement reports are available for review & analysis
Advantages
Remove Manual Tracking
- Inward Returnable
- Inward Non-Returnable
- Outward Returnable
- Outward Non-Returnable
- Tracking of Returnable
- Outward Non-Returnable
Better Control
- Have a track on all the goods movement
- Tracking of returnable is automated
- Monitor and Control Movement of Material across the enterprise
Expense Leakage Reduction
- No over invoicing
- Readily available reports to match with invoices
Improved Productivity
- Process Standardization
- Notification to requestor/vendor enables hassle free front desk
- Automated admin reporting
- Easy, workflow based approval process
Enables Smoother Audit
- Audit ready reports
- Process based system to comply audit
Visitor Management
Process Flow
1
- Tab based self registration with OTP / Preregistration by SPOC
2
- First time visitor, is required to give their information. Repeat visitor only Mobile number
- Host is notified
3
- Security verifies the visitor information.
- Eco-friendly entry pass given to the visitor.
- Visitor is marked as “checked –in”.
- Visitor enters the premises.
4
- When leaving, Visitor reports back to security / front office.
- Visitor is marked as “checked out”
5
- If visitor has not left at the designated time, an email alert is generated to Security
6
- Centralized visitor reports (in Excel and PDF form) are available for review & analysis
- Automated visitor reports are generated and distributed to mailing list.
Advantages
1
- Tab based self registration with OTP / Preregistration by SPOC
2
- First time visitor, is required to give their information. Repeat visitor only Mobile number
- Host is notified
3
- Security verifies the visitor information.
- Eco-friendly entry pass given to the visitor.
- Visitor is marked as “checked –in”.
- Visitor enters the premises.
4
- When leaving, Visitor reports back to security / front office.
- Visitor is marked as “checked out”
5
- If visitor has not left at the designated time, an email alert is generated to Security
6
- Centralized visitor reports (in Excel and PDF form) are available for review & analysis
- Automated visitor reports are generated and distributed to mailing list.
Better Control
- Improves workplace security
- Address Security Concerns : Enables Tagging of faces to names
- Helps in Evacuation in case of any emergencies
- Visitor information is protected, as physical log books are open for others to view
- Monitor and Control who has access to secure areas & intellectual property
- Blacklisting of unwarranted visitors
Improved Productivity
- Notification to employees enables hassle free visits Expected visitors are pre-created by Employees
- Insight into Visitor Engagement Hours and Employee engagement hours
- Admin reporting becomes easier and available readily (not laborious)
Perception Of your Customers
- Leaves a High-Tech impression with stakeholders Organization is perceived as more protected form Information Risk
Enhanced Employee Experience
- Enhanced Employee Experience
- Employee pre-registering of visitors.
- Notifications on visitor arrival.
- Calendar invites to block time.
Delighted Visitor Experience
- Makes your visitor feel welcome with better notifications
Housekeeping / Security / Contractor Attendance
Attendance Marking
- Attendance of Housekeeping, Contract employees, Security team can be managed in this system through multiple day pass with IN-OUT barcode.
- Using this feature, photo ID card can be generated with no link to the company’s access control system avoiding any security concern.
- Complete contract employee databank can be maintained with all the scanned copies related information.